Emergency Management Coordinator

Job description

GENERAL DESCRIPTION OF WORK: Responsible for developing, implementing and administering a comprehensive agency-wide emergency preparedness program. Serves as VIA’s principal authority regarding emergency preparedness and has responsibility for assuring compliance with safety laws and practices to secure VIA’s facilities, its patrons and employees.

ESSENTIAL FUNCTIONS: Develops and maintains the VIA Emergency Management and Emergency Evacuation Plans, as well as assists the Manager of Safety with the development of the Agency Safety Plan. Develops and maintains processes to remain compliant with federal, state and local safety and emergency management regulatory oversight requirements for the organization Acts as the principal liaison to the San Antonio Office of Emergency Management state and federal agencies and serves as the subject matter expert relating to emergency management issues. Develops partnerships and collaborates with local/regional/federal agencies to conduct agency tabletop exercises and drills. Performs in a leadership role alongside the Chief Safety Officer in all emergency response scenarios that involve the organization and/or in partnership with the San Antonio Office of Emergency Management activations and response. Participates and coordinates the development and execution of training and exercises to validate program plans and procedures. Develops and presents information that promotes and instills a strong safety culture for the organization. Conducts vulnerability assessments of facilities using localized and established antiterrorism/emergency preparedness checklists. Oversees VIA’s shelter in place program and ensures shelter in place supplies are maintained so that usable supplies and consumables are maintained and rotated as necessary so they do not exceed their posted shelf life. Provides technical expertise to VIA Leadership and individual departments on emergency preparedness matters and serves as Incident Commander when emergency management plans are activated. Prepares after action assessment of Emergency Management Plan execution in simulations and actual activations for review by VIA Leadership. Recommends improvements and takes action on lessons learned. This job description excludes marginal functions that are incidental to performing the job. Other duties may exist.

EDUCATION AND EXPERIENCE: Bachelor’s Degree in related field or equivalent and five years’ experience related to emergency management or an equivalent combination. Must have attained or be able to attain National Incident Management System Certification through the Federal Emergency Management Institute within fifteen months of employment.

ADDITIONAL REQUIREMENTS: Proven ability in managing comprehensive emergency preparedness programs. High level analytical skill to find solutions to complex problems. Valid Texas driver license. Must have basic math skills and good written/verbal communication skills. Must be proficient with computer software such as Word, Excel, and Access and be able to learn unique software applications built in house or off the shelf. Must have ability to read and comprehend complex materials such as reports, reference manuals and instructions. Must be able to extract precise locations of incidents, through information received from employees, customers, law enforcement, or external agencies. Must have the ability to work with little supervision. Must maintain the confidentiality of sensitive material and information. Must be able to maintain good work attendance. Safety Accountability Statement: - Employees must consider safety in all tasks performed, as well as demonstrate safe judgment and decisions that not only maintain their own safety; but that of fellow employees and customers. - Demonstrate a professional commitment to assure compliance with all organizational policies, practices, and programs related to safety, health, and system security. - Employees have a responsibility to identify and report hazards, as well as potentially unsafe conditions, to your immediate supervisor or Safety Department. - Employees are responsible, and required, to stop a job/task to prevent an unsafe incident or act from occurring. This acknowledges the threat of potential injury, property damage and the opportunity for better judgment to be used. Must comply with and support VIA’s EEO policies and the Diversity Program.

PHYSICAL REQUIREMENTS: Must be mobile and physically able to bend, stoop, stand, reach, and occasionally lift objects such as files, supplies, and large reference boxes weighing 5-25 pounds. Must be able to use both hands and both feet concurrently. Must have sufficient hearing to be aware of work-related environment.

WORK ENVIRONMENTS: Work involves deadlines and multiple priorities. Work hours are normal business hours but will include early mornings, late nights, and weekends during periods of emergency situations or simulations. Works within a normal physical office environment. VIA is an Equal Employment Opportunity Employer, providing equal opportunity to all qualified individuals, regardless of race, color, religion, age, sex, national origin, veteran status, genetic information, or disability.