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ACCOUNTING TECHNICIAN - ACCOUNTS PAYABLE

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SUMMARY

While reporting to the Accounting Manager, this position has the responsibility for the Accounts Payable process including weekly processing of payments to vendors and employees and the proper record retention of related support documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following (Other duties may be assigned).

• Review all invoices for appropriate documentation and approval prior to payment.

• Processes properly approved and supported invoices for payment.

• Prioritize invoices according to cash discount potential and payment terms.

• Processes check requests.

• Audits and processes employee expense reimburesment request.

• Matches invoices to checks, obtains all signatures for checks and distributes checks according to policy.

• Responds to all vendor inquires.

• Working with Accounting Technician – Procurement, maintains electronic vendor files including required 1099 information and maintenance.

• Responds to all vendor inquires.

• Reconciles vendor statements, research and recommend corrections for discrepancies.

• Assists in month end closing.

• Organizes and maintains up to date financial records.

• Maintains files and documentation thoroughly and accurately, in accordance with CAT policy and accepted accounting practices.

• Crosstrained in critical payroll functions, this position will serve as back up for Accountant – Payroll and Systems.

• Assists with department record keeping, record retention requirements and other special projects as assigned.

SUPERVISORY & OPERATIONAL AUTHORITY:

• This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic computer skills and word processing.

• Good mathematical background.

• Experience with spreadsheets and automated accounting systems.

• Ability to sort, check, count, and verify numbers.

• Ability to multi-task, prioritize and work efficiently.

• Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and clients/customers.

• Excellent grammar, spelling and proof reading skills.

• Ability to work independently, be a self-starter, and energetically approach tasks assigned.

• Ability to demonstrate good common sense and sound judgment.

• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

• Ability to perform at high levels in a fast paced ever-changing work environment.

• Ability to anticipate work needs and follow through with minimum direction.

EDUCATION and/or EXPERIENCE:

The preferred candidate will possess a bachelor’s degree in a related field or have three to five years accounts payable experience. Candidate must possess a strong working knowledge of billing and cash receipts functions in an electronic environment.

LANGUAGE SKILLS: Ability to read and comprehend instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information one-on-one and small group situations to customers, clients and other employees of the organization. English required, bilingual a plus.

REASONING ABILITY: Able to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving several variables in standardized situations. Strong analytical skills are a must.

COMPUTER SKILLS: Experience with word processing, spreadsheets, Internet software, email and/or database software preferred. Microsoft Office skills are required.

CERTIFICATES, LICENSES, REGISTRATIONS: None required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to manipulate, handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl; and smell. The employee is occasionally required to lift up to 20 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER STATEMENT: The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified.

Chatham Area Transit Authority is an Equal Opportunity Employer.

It is the responsibility of the applicant to disclose true and accurate information on their account profile and/or resume. Falsification of this information may lead to your disqualification from vacancy consideration and/or termination of employment.

Drug-Free work environment

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

Position :

20016

Code :

82-1

Location :

FINANCE

Posting Start :

08/03/2023

Posting End :

12/31/9999

SALARY RANGE: $30,000.00-$38,500.00

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ACCOUNTING TECHNICIAN - ACCOUNTS PAYABLE

Role summary

Job description